Manatee County School Board Regular Meeting Results Sept. 12, 2011

BRADENTON – The Manatee School Board approved (3-2 with Julie Aranibar and Robert Gause dissenting) to outsource three positions to Robert Dorn Consultants. Just for Girls will open an all girls charter school next year. Lakewood Ranch Mustangs were recognized for ranking number one in the state’s Florida High School Athletic Association and 11 county schools received the Five-Star School award at Monday night’s school board meeting.

AGENDA AMENDMENTS (Unanimously approved)

1. Agenda Amendments - p.8

ATTENDANCE 

2. Attendance - p.9

CALL TO ORDER 

3. Call to Order - p.10

4. Color Guard - Braden River High School - p.11

5. Pledge of Allegiance - p.12

6. Invocation - p.13

7. Approval of the Orders of the Day - p.14 (Unanimously approved)

STUDENT CELEBRATION 

8. Lakewood Ranch High School Mustangs - p.15

• Lakewood Ranch High School (LRHS) Mustangs perform both on and off the field.  LRHS athletic teams were ranked #1 in the State's Florida High School Athletic Association (FHSAA) Academic Teams for 2010-11.  Twenty-one of the LRHS's 22 sports qualified for the FHSAA Academic Award.  Eleven of the 21 sports qualified in the Top 5 in the state.  These same teams ranked #2 in the state All Sports Trophy.  Lakewood Ranch is the only school in Manatee County to place in the Top ten of either category.

PUBLIC COMMENTS 

9. Public Comments - p.16

APPROVAL OF MINUTES (Unanimously approved)

10. Approval of Minutes - p.17

RECOGNITIONS 

11. U.S. Constitution Week Proclamations - p.20 (Unanimously approved)

• Mr. Harold Crapo, Jr., Vice President (Interim) of the Saramana Chapter, Florida Society of the Sons of the American Revolution (FLSSAR) presented these proclamations on behalf of Saramana Chapter Sons of the Sons of the American Revolution and the Manatee County Daughters of the American Revolution.

12. Five Star School Award - p.18

• The Five Star School award is a symbol of achievement presented each year to those schools that have shown evidence of exemplary community involvement in five specific areas: Business Partnerships, Family Involvement, Volunteers, Student Community Service, and School Advisory Councils.
• 11 Schools earned the Five-Star School Award.  Dawn Allen, will make this presentation to the Board.

Elementary School       Years Awarded

Abel                                           2

Braden River                         11

Gullett                                       2

McNeal                                     7

Miller                                      10

Tillman                                   10

Wakeland                              14

Williams                                   3

Witt                                            9

Middle Schools

Braden River                          6

Johnson                                  2

Nolan                                      5

Harllee                                    6

13. FSBAA Presentation of Award to John W. Bowen, Esquire - p.21

• On August 20, 2011, during the Florida School Board Attorney's Association (FSBAA) meeting, John W. Bowen, Esquire was recommended for the 2011 C. Graham Carothers Award of Excellence.  This award is presented annually to honor the Florida school board attorney who demonstrated excellence in the profession.  Mr. Bowen has achieved the highest levels of professionalism and ethics and has greatly advanced educational jurisprudence in keeping with the standards established by the late C. Graham Carothers.

REPORTS AND PRESENTATIONS 

14. Central Florida School Boards Coalition - p.22

PUBLIC HEARING 

15. Public Hearing for Approval of the Tentative District Educational Facilities Plan - p.23

• Section 1013.35, Florida Statutes, requires that the district school board  annually consider adopt the tentative district educational facilities plan completed pursuant to subsection (2) of the aforementioned statute.  The statute also allows for amendments to the plan as necessary.

Attachment: Work Plan District Report 2011.pdf

CONSENT ITEMS (Unanimously approved)

Approval of Consent Agenda

16. Approval of September 12, 2011 Consent Items - p.24

Purchase(s) Bids $100,000.00 and Under

17. Approval of Bid for Installation and Repair of Irrigation Wells and Pumps, MCSD No. 12-0018-MR - p.25

18. Approval of Bid for Athletic Clay Field Maintenance, MCSD No. 12-0020-MR - p.27

19. Approval of Bid for Glazing Services, MCSD No. 12-0026-MR - p.28

20. Approval of Extension of Proposal on Instant Messaging and Notification System, MCSD No. 07-0030-PB - p.29

21. Approval of the Use of the Miami Dade County Public Schools Bid for Transportation for Special Needs Students, MCSD No. 12-0033-RH - p.30

Purchase(s) Bids Over $100,000.00

22. Approval of Renewal (2) on Fluorescent Lamps, MCSD No. 10-0024-MR - p.33

Contracts and Grants

23. Approval of Contract Between Knowledge Universe and the School Board of Manatee County to Provide Before and/or After School Enrichment Programs at Various Elementary Schools  August 22, 2010 to June 7, 2012 - p.34

24. Approval of the Contract Between the School Board of Manatee County and NCS Pearson Inc., for the 2011 - 2012 School Year - p.35 

25. Approval of the Contract Between the School Board of Manatee County and RO Educational Leadership, LLC for Non-Title I Schools for the 2011-2012 School Year - p.37 (Moved to new business then unanimously approved)

26. Approval of Renewal of the Interagency Agreement between Big Brothers Big Sisters of the Sun Coast, Inc. and the School Board of Manatee County for the 2011-2012 School Year - p.39

27. Approval of Renewed Agreements Between the School Board of Manatee County and Various Providers for Clinical Experience for Manatee Technical Institute (MTI) Nursing, Medical Assisting and Surgical Technician Students for the 2011-2014 School Years - p.40

28. Approval to Renew the Contract Between Pinnacle Academy, Inc., and the School Board of Manatee County for the 2011-2012 School Year - p.42

29. Approval to Apply, Accept and Expend the Florida 21st Century Community Learning Centers Continuation Grant in the Amount of $558,720.00 for the Period Beginning August 1, 2011 and Ending July 31, 2012 - p.43

30. Approval to Apply, Accept and Expend the Florida 21st Century Community Learning Centers Continuation Grant in the Amount of $1,357,382.00 for the Period Beginning August 1, 2011 and Ending July 31, 2012 - p.45

31. Approval to Apply, Accept and Expend the New Florida Department of Education, Carl D. Perkins Secondary, Department of Juvenile Justice (DJJ) Competitive Grant in the Amount of $69,125.00, Effective 2011-2012 School Year - p.47

Construction Services

32. Approval of Bashaw Elementary School - Utility Easement for Master Water Meter - p.50

33. Approval of Braden River Middle School - Traffic Improvement Project - Substantial Completion - p.51

34. Approval of Braden River Middle School - Traffic Improvement Project - Change Order 1 - Final - Agreement Between Owner and Halfacre Construction Company - p.52

35. Approval of Johnson Middle School - Indemnification Agreement for Grounds Maintenance Adjacent to Wall - p.53

36. Approval of Martha B. King Middle School - Building Envelope Project - Substantial Completion - p.55

37. Approval of Myakka City Elementary School - Renovation - Substantial Completion - Phase 2D, 2E and Roofing - Buildings 2, 7, 11 and Roofing - p.56

38. Approval of Palmetto Elementary School - Phase III Plans - Construction Documents - Renovation of Portables to House Manatee Technical Institute North - p.57

39. Approval of Palmetto Elementary School - Amendment 4 - Agreement Between Owner and NDC Construction Company - Renovation of Portables to House Manatee Technical Institute North - p.58

40. Approval of Palmetto High School - Permanent Florida Power and Light Utility Easement - p.60

41. Approval of a Revised Agreement Between the School Board of Manatee County and City of Palmetto for Continued Use of Storage Building - p.61

Human Resources

42. Approval of the Appointments, Change of Assignments, Deceased, Promotions, Reappointments, Reassignments, Recommendations for Professional Service Contracts, Resignations, Retirements, Terminations and Transfers - p.62

43. Approval of the Report of Teachers who are Out-Of-Field in ESOL (English for Speakers of Other Languages) - p.64

44. Approval of the Report of Teachers who are Out-of-Field in Their Subject Area(s) - p.65

INFORMATION

Leaves

45. Leaves for September 12, 2011 Board Meeting - p.66

Lists of Child Care, Illness, Illness in the Line of Duty, Personal Without Pay, Sick Leave and Worker's Compensation. 

ADMINISTRATIVE APPOINTMENTS 

46. Administrative Appointments - p.67

OLD BUSINESS
NEW BUSINESS (Discussion Items Pulled from Consent)

Purchase(s) Bids Over $100,000.00

47. Approval to Purchase Services from Robert Dorn Consultants, MCSD No. 12-0030-RH - p.31 (Passed 3-2 with Julie Aranibar and Robert Gause opposing)

•  The School District has been actively moving to outsource services in order to save in the cost of benefits area.

The following services are being outsourced:

• Coordinator, Early Childhood Education - Two years ago the person in this position took a leave of absence. We filled the position through outsourcing. This outsourcing saves the district $17,680.00 per year. The individual we have contracted with to perform this service is Gary Holbrook. The cost of this position is $73,233.00 for this fiscal year. The position is paid from Voluntary Pre-Kindergarten at 75 percent and General Operating Fund at 25 percent.
• Assistant Director of Human Resources - In the 2011-12 District Reorganization Plan the position of Assistant Director of Human Resources was outsourced. This outsourcing saves the district $13, 963.00 per year. The individual we have contracted with to perform this service is Chuck Banks. The cost of this position is $88,942.20 for this fiscal year. This cost is paid from the Human Resources Department budget in the General Operating Fund.
• Substitute School Registrar - When a school registrar is on a medical leave a substitute is needed to keep the student database current and accurate. The student database feeds other data systems at the school, including the food service system and numerous instructional programs such as the Media Center Destiny program and our instructional assessment programs. We have a retired registrar that has agreed to perform this service on an as needed basis. The estimated cost for this service is not to exceed $25,000.00 for this fiscal year. The savings from outsourcing this service is $7,500.00 This cost is paid from the Technical Information Services Department budget in the General Operating Fund.

NEW BUSINESS (Non-Consent Items) 

48. Approval of Advertising a Notice of Intent to Amend Policy 6.3, Definitions of Leaves of Absence, and Setting a Public Hearing on the Proposed Amendment at the Board Meeting Scheduled October 10, 2011 - p.68 (Unanimously approved)

• Approval of Advertising a Notice of Intent to Amend Policy 6.3, Definitions of Leaves of Absence, and Setting a Public Hearing on the Proposed Amendment at the Board Meeting Scheduled October 10, 2011 - p.68
• The purpose and effect for this amendment is to clarify and set new rules regarding the accrual, use, capping, and payout of vacation leave by twelve (12) month employees.

49. Ratification of Proposed Contract Agreement with the School Board of Manatee County and Municipal Employees Local 1584 of the American Federation of State, County and Municipal Employees, AFL-CIO (AFSCME) - p.69

• The Superintendent recommended ratification of the proposed contract agreement between the School Board of Manatee County and Municipal Employees Local 1584 of the American Federation of State, County and Municipal Employees, AFL-CIO (AFSCME) for the years 2010/2011, 2011/2012 and 2012/2013. The AFSCME Association ratified the contract on August 17, 2011. Per agreement with AFSCME, Appendix A will be updated at a later date to properly reflect previously agreed upon changes in job titles and pay grades.

50. Approval of the Charter School Application from Just for Girls Academy - p.49 (Unanimously approved)

• Just for Girls Academy submitted an application for a new charter school on August 1, 2011. The proposed charter would serve a K-5 population with a projected enrollment of 144 students in Year 1, with a maximum enrollment of 288 by Year 5. 
• The program will concurrently start with the Manatee School District calendar in 2012-2013.  This approval of the charter school application from Just for Girls Academy will ensure that all children will have an opportunity for a quality learning experience.
• The Just for Girls applicant team should be commended for the exceptional job done in creating an application that meets the standards that are established in statute.
• The Superintendent recommends approval of the charter school application from Just for Girls Academy.

BOARD COMMENTS 

51. Board Comments - p.70

SCHOOL BOARD WORKFLOW 

52. School Board Workflow Items - p.71

SCHOOL BOARD ATTORNEY COMMENTS 

53. Comments by John Bowen - p.72

SUPERINTENDENT'S REPORT 

54. Comments by Dr. Tim McGonegal - p.73

ADJOURNMENT (8:15 p.m.)

Adjournment of Meeting

55. Adjournment - p.74