Schools and Education Manatee County School Board Meeting Results: April 23, 2012

BRADENTON – The board approved a grade expansion for two elementary schools that will include an optional sixth grade next year. Members butted heads on an item that would have awarded an out-of-area realtor several district –owned properties; the item was tabled. Board member Harry Kinnan requested a workshop be scheduled to discuss early release Wednesdays. 

AGENDA AMENDMENTS (Unanimously approved)

1. Agenda Amendments - p.7

ATTENDANCE 

2. Attendance - p.8

CALL TO ORDER 

3. Call to Order - p.9

4. Bayshore High School Color Guard - p.10

5. Pledge of Allegiance - p.11

6. Invocation - p.12

7. Approval of the Orders of the Day - p.13 (Unanimously approved)

STUDENT CELEBRATION 

8. Rowlett Elementary School Violin Group - p.14

• The Rowlett Elementary School Violin Group, under the direction of music instructors Linda and David Reyes, will perform several selections.

9. Environmental Science Projects at Imagine North Manatee - p.15

• Imagine North Manatee offered an exploratory science program for all middle school students.  This hands-on program has been developed to allow all learners to experience success.  Students are engaged in activities such as water testing and purification, creating volcanic islands, stimulating crystal growth, and experiencing rocket propulsion.  Students are assessed through research papers, oral presentations, and models created in the classroom.

RECOGNITIONS 

10. Celebrate School Library Media Month - p.16

• April is a special month for our school district and Florida citizens to recognize the programs, services, and resources provided by school library media centers.  Florida State Governor Rick Scott has declared a proclamation in honor of School Library Media Month, April 2012. 

11. The EdVantage Education Awards Recognition - p.17

• Through a rubric-based rating system, the Selection Committee narrowed 113 Site Representatives to one Educator and Support District Representative. During the EdVantage Education Awards Ceremony on February 29, 2012, the District announced the Representatives advancing to the Florida Department of Education competitions.

Educator of the Year

• Dameon Headings - Palm View Elementary School
• Finalist - Florida Department of Education: Macy’s Teacher of the Year

Support Employee of the Year

• Lori Pick - Virgil Mills Elementary School
• Finalist - Florida Department of Education: Florida School Related Employee of the Year

12. Elks Feeding Empty Little Tummies, EFELT - p.18

• E.F.E.L.T. is a community project sponsored by the Bradenton Elks providing weekend meals to children who are homeless or living in food-deprived homes. 
• Since their first week January 6, 2011 and as of the end of March 2012, they will have provided over 37,232 meals containing 105,491 items to 6,205 children, ages 5-12 in twelve different elementary schools.  This recognition also brings an awareness of children who go hungry and what others can do to help. Three locations in the school district (School Support Center, Professional Support Center and Matzke) will support this effort by Springing into Actionand accepting food donations needed to feed students throughout the summer and the start of school.

13. Outstanding School Volunteers of the Year Awards - p.19

• All schools are invited to nominate one youth, one adult and one senior volunteer.  This year, over 3,700 volunteers gave over 154,000 hours of their time which equates to over $3 million dollars of in kind service to the district.
• Dawn Allen, Coordinator of Community Involvement, presented the youth, adult, and senior female and male Outstanding School Volunteers of the Year awards and in addition, the Spirit Award and Apple Blossom Awards for a total of thirteen awards.

REPORTS AND PRESENTATIONS 

14. Project STAGE Grant Update - p.20

• Dr. Sherry Lawrence, Arts and Gifted Curriculum Specialist and Project STAGE Director, overviewed and updated of Project STAGE including the objectives of the grant.  She also introduced Mr. Robert Warren, Director of Education of the Van Wezel Performing Arts Hall, a grant partner. 

PUBLIC COMMENTS 

15. Public Comments - p.21

APPROVAL OF MINUTES (Unanimously approved)

16. Approval of Minutes - p.22

CONSENT ITEMS 

Approval of Consent Agenda

17. Approval of April 23, 2012 Consent Agenda - p.23 (Unanimously approved)

Purchase(s) Bids $100,000.00 and Under

18. Approval of Bid on Print Shop Paper and NCR Paper, MCSD NO. 12-0064-BS - p.24

19. Approval of Renewal (1) on the Use of Collier County Bid for Household Hazardous Waste Collection, MCSD No. 11-0051-MR - p.25

20. Approval of the Use of the School Board of Sarasota County Bid for Hollow Metal Doors, MCSD No. 12-0074-MR - p.26

Purchase(s) Bids Over $100,000.00

21. Approval of the Use of School Board of Sarasota County Bid on Asphalt Surfaces-Repair and Maintenance, MCSD No. 12-0071-SM - p.30

22. Approval of the Use of the State of Florida Contract on Liquefied Petroleum, Contract No. 405-200-08-01, MCSD No. 12-0067-SM - p.31

Contracts and Grants

23. Approval of the Contract Between the School Board of Manatee County and Kagan Professional Development for the 2011 - 2012 School Year - p.33

24. Approval to Apply, Accept and Expend the New 2012-2013 Displaced Homemaker Grant for $160,000.00 - p.35

25. Approval to Apply, Accept and Expend the Renewed $193,808.00 Carl D. Perkins, Postsecondary Grant for the 2012-2013 School Year - p.37

26. Approval to Apply, Accept and Expend the Renewed $410,808.00 Carl D. Perkins Secondary Grant for the 2012-2013 School Year - p.39

27. Approval to Accept and Expend the Increase in Allocation to the Public Charter School Grant Program Planning, Design, and Implementation (2010-2013) for Palmetto Charter School, Inc. - p.41

28. Approval to Accept and Expend the Increase in Allocation to the Public Charter School Grant Program Planning, Design, and Implementation (2010-2013) for State College of Florida Collegiate School - p.42

29. Approval of Agreement with JC Penney, Inc. for Use of McNeal Elementary School for a Photography Session

Construction Services

30. Approval of Manatee High School - Davis Building Replacement - Change Order 9 - Final - Agreement Between Owner and Creative Contractors, Inc. - p.43

31. Approval of Oneco Elementary School - Contract to Purchase 2109 and 2111 52nd Avenue East, Bradenton - p.44

Food Service

32. Approval to Revoke Awarded Bid on Fresh Delivered Pizza, MCSD No. 12-0012-SM - p.46

Human Resources

33. Approval of the Appointments, Change of Assignments, Deceased, Promotions, Reappointments, Reassignments, Recommendations for Professional Service Contracts, Resignations, Retirements, Terminations and Transfers - p.47

Miscellaneous

34. Approval of Internal Audit Reports for FY 2009-10 - p.48

35. Approval of Ratification of Proposed Amendments to Master Contract with MEA (Manatee Education Association) for Paraprofessionals and the School Board of Manatee County - p.49

36. Approval of the Revised 2011 Compliance Report Required By section 120.74, Florida Statutes

INFORMATION

Leaves

37. Leaves for April 23, 2012 Board Meeting - p.51

ADMINISTRATIVE INTRODUCTIONS

38. Administrative Introductions - p.52

OLD BUSINESS
NEW BUSINESS (Discussion Items Pulled from Consent)

Purchase(s) Bids Over $100,000.00

39. Approval to Purchase Auditing Services, MCSD No. 13-0002-RH - p.28 (Unanimously approved)

• The Office of the Auditor General’s office provides that School Boards are audited on three-year rotation basis. School Boards are required to contract with private certified public accountant firms to provide audit services for the years that are not audited by the Auditor General’s office. The audit will cost $104,000.00.  In addition we will have a risk assessment completed for approximately $3,000.00-$4,000.00, totaling $108,000.00 for this year.
• The supplier for auditing services is Mauldin and Jenkins CPAS LLC, Bradenton, FL Florida Document No. L11000058336.

NEW BUSINESS (Non-Consent Items) 

40. Approval of Budget Amendments for February 2012 - p.53 (Unanimously approved)

• The Superintendent and the Finance Department certify the budget amendments for the month of February 2012 correct.

41. Acceptance of the Year to Date Financial Statements through February 2012 - p.54 (Unanimously approved)

• The reports are in order and are certified as correct by the Superintendent and the Finance Department.
• Capital Projects Funds - Expenditures exceed revenues by $5.83 million. The District began receiving Local Tax revenue in December.  All expenditures are in compliance with the District’s capital plan. Restricted fund balance for Capital Projects at February 29, 2012 is $62,163,573.  [Reference: Combined Statement of Revenues and Expenditures (page 2) and Statement of Revenues, Expenditures, and Changes in Fund Balance (page 7)]
• Internal Service Funds Revenues exceeded expenditures by $3.13 million. The Health Insurance Fund has a surplus of approximately $3.17 million and the Property and Casualty Insurance Fund is deficient by approximately $45,989.  The majority of revenue for the Property and Casualty Fund is transferred during the second half of the fiscal year. [Reference:  Combined State of Revenues and Expenditures (page 2) and Statement of Revenues, Expenditures, and Changes in Fund Balance (pages 13 and 15)

42. Approval of Proposal for Real Estate Broker Services, MCSD No. 12-0065-PB - p.55 (Tabled for a later date)

• The School District of Manatee County solicited proposals for the services of areal estate broker to provide real estate property services for selected School District properties that are available for sale.
• Request for Proposals were submitted to nine suppliers, including the Manatee, Sarasota, Pinellas and Greater Tampa Association of Realtors.  The School District received five responsive proposals and one (no proposal. The remaining three suppliers did not respond to our request for proposal. Proposals were opened on March 20, 2012.

 The proposal is recommended for award to RRE Realty Services, Clearwater, FL, Florida Document No L08000100149.

43. Approval of Expanded Grade-Level Offerings at Palm View Elementary and Tara Elementary Schools - p.56 (Unanimously approved)

SCHOOL BOARD WORKFLOW

44. School Board Workflow Items - p.58

SCHOOL BOARD PROPOSED AGENDA ITEMS

45. School Board Proposed Agenda Items - p.59

BOARD COMMENTS 

46. Board Comments - p.60

SCHOOL BOARD ATTORNEY COMMENTS 

47. Comments by John Bowen - p.61

SUPERINTENDENT'S REPORT 

48. Comments by Tim McGonegal - p.62

ADJOURNMENT 

Adjournment of Meeting

49. Adjournment - p.63